Kwik Backup:

Microsoft 365 Backup.

6 reasons why you should back up your Microsoft 365 data with Kwik Backup.

Microsoft 365 Backup

"We recommend that you regularly backup your content and data that you store on the Services or store using Third-Party Apps and Services.” - Microsoft Service Agreement

Microsoft 365 Backup: 6 Reasons Why.

Comprehensive Data Protection and Long-term Retention

Cloud services have become increasingly popular among businesses. Moving critical systems to software-as-a-service (SaaS) can be more cost-effective compared to on-premises server installations. Microsoft is a major player in the cloud services space, with its cloud-based Microsoft 365 (formerly Office 365) suite of tools. Despite the benefits of Microsoft 365, a backup is necessary for retention and recoverability of Microsoft 365 data.


of businesses lost data stored in SaaS applications¹

$4.35 million USD Global average cost of a data breach²


of Organizations Using Microsoft 365 Have Suffered Email Data Breaches³

¹ “The Hidden Dangers of Your Cloud Data,” Jacksonville Business Journals. https://www.bizjournals.com/jacksonville/news/2021/06/01/the-hidden-dangers-of-your-cloud-data.html (Accessed March 2023).

² “2022 Cost of a Data Breach Report,” IBM and Ponemon Institute. ibm.com/security/data-breach (Accessed March 2023).

³ “An Alarming 85% of Organizations Using Microsoft 365 Have Suffered Email Data Breaches Research by Egress Reveals,” Business
Wire. businesswire.com/news/home/20210511005132/en/An-Alarming-85-of-Organizations- Using-Microsoft-365-Have-Suffered-Email-Data-Breaches-Research-by-Egress-Reveals (Accessed March 2023).

1.  Accidental Deletion.

Prevent Data Loss with Supplemental Backup

Accidental deletion of critical documents or emails can occur.

In the Business Standard edition, the default recycle bin setting is to delete after 14 days, although the administrator can change it to 30 days.

If deleted information is not detected timeously, it may be unrecoverable.

Kwik Backup for Microsoft 365 can prevent these issues and save a business from potential disasters.

2.  Retention Gaps.

Data Loss Prevention

Microsoft keeps email data only for as long as the user is active.

If an employee leaves or is terminated, the company may lose important information or intellectual property stored within emails.

Kwik Backup solves this problem by retaining Microsoft 365 Exchange data for 7 years.

With Kwik Backup, you can have peace of mind knowing that you won’t lose critical data when an employee leaves your employ.

3.  Insider Threats.

Protect against Sabotage

When employees are terminated under unpleasant circumstances they may become malicious and delete or sabotage critical data as an act of retaliation against the employer.

If the data is deleted and the retention period (14-30 days) has passed, it will be permanently lost.

While sabotage is rare, it’s still a risk that businesses should be prepared for.

Having a secondary backup in place can mitigate this risk and prevent critical data loss due to sabotage.

4.  External Threats.

Protect Your Business Data from Cyber Threats

Cloud-based apps such as Microsoft 365 are highly attractive to cybercriminals, and weak passwords can lead to serious problems like stolen or hacked customer credentials.

To safeguard your business’s data, it’s crucial to have a strong backup solution like Kwik Backup in place.

5.  Legal Compliance.

Stay Compliant with Long-Term Data Retention

Different industries have different compliance regulations for data retention.

Failing to comply with these regulations can result in fines, penalties, and damage to your company’s reputation.

Without a backup, it can be difficult to ensure that you are meeting these requirements, as you may accidentally delete important data or not keep it for the required amount of time.

Having a backup solution in place can help you comply with these regulations and avoid any negative consequences.

6.  Cost Savings.

Appliance free – Budget Friendly

By integrating Kwik Backup with your Microsoft 365 Business Standard edition, you can enjoy the advantage of enhanced data protection and extended retention for your Microsoft 365 data, especially if you have budget constraints.

No software or appliance purchase needed.

Kwik Backup for Microsoft 365.

Granular Protection

Backup Protection for:

  • Microsoft 365 Exchange: Email, Contacts, and Calendars
  • OneDrive
  • SharePoint
  • Teams

Granular control allows selective protection for the specific Microsoft 365 accounts and mailboxes you choose.

Give us a call when you’re ready to Protect your Microsoft 365 data.